What we check

Confirm the imported weight unit

Must fix before PDFs

Weights came from columns without a unit. Confirm kg or lb once for all unconfirmed packing rows. Weights with explicit units stay unchanged.

Carton math doesn't add up

Must fix before PDFs

An invoiced item has no packing details

Must fix before PDFs

Every invoiced item must appear on the packing list.

Quantity doesn't match

Must fix before PDFs

Customs and your buyer compare these two documents. A different quantity can hold the shipment or delay payment.

Invoiced and packed quantities agree after converting weight units

Check passed

Invoice and packing list use different units for an item

Must fix before PDFs

Use compatible units on the invoice and packing list.

Packed item not on the invoice

Must fix before PDFs

Quantities match on both documents (sets counted once, from box 1) /

Check passed

Net weight isn't the quantity sold

Must fix before PDFs

This item is sold by weight. The net weight on the packing list should equal the quantity invoiced.

Check that every set is complete

Must fix before PDFs

Every box of every set must appear on the packing list.

Check that every set is complete

Check passed

Every box of every set must appear on the packing list.

Shared cartons must match the row above

Must fix before PDFs

Use the same carton range as the preceding row, or clear the sharing checkbox.

Weight missing

Must fix before PDFs

Net weight must not exceed gross weight

Must fix before PDFs

Group net weight is above group gross weight

Must fix before PDFs

Glaze % looks wrong

Must fix before PDFs

Glaze is normally between 0 and 40% of the glazed weight. Review the declared percentage.

Gross weight isn't net + packaging

Must fix before PDFs

Gross weight should be the goods plus the carton or crate.

Net weight total doesn't match the cartons

Must fix before PDFs

Gross weight total doesn't match the cartons

Must fix before PDFs

Net weight is below gross weight on every line

Check passed

lb → kg conversion doesn't match the file

Must fix before PDFs

Check the conversion of the weights recorded in pounds.

lb → kg conversion re-checked line by line

Check passed

Check the conversion of the weights recorded in pounds.

Carton count doesn't match

Must fix before PDFs

Carton numbers don't add up

Must fix before PDFs

Carton count is checked against the packing rows

For your information

Carton count is checked against the packing rows

Check passed

Estimated chargeable weight: confirm your carrier contract

For your information

Carriers may bill by dimensional weight instead of actual weight. Confirm the divisor and rounding with your carrier.

Check the conversion from grams to troy ounces

For your information

Check the declared component counts

Must fix before PDFs

Check declared quantities against sets and components per set.

The Incoterms rule needs a named place

Must fix before PDFs

Write the agreed delivery place after the Incoterms rule.

Name the exact FCA handover point

For your information

Write the exact forwarder warehouse or terminal address for the FCA handover if available.

Add the buyer's EORI number (EU import)

For your information

EU importers need an EORI number for customs. Ask your buyer and add it to their tax ID.

Add who signs the invoice

For your information

Name and title print under the signature line. You can also sign by hand.

Warning: delivery country differs

For your information

Review a delivery country that differs from the shipment destination.

Buyer address used for delivery

For your information

No separate consignee was entered. The buyer address will be used for delivery, although the buyer country differs from the destination.

Invoice and to-order instructions

For your information

Confirm that the named invoice delivery party and to-order B/L instructions match your instructions.

Check shipping marks name

For your information

Review shipping marks that differ from the entered buyer and delivery names.

Check importer country

For your information

Review an importer country that differs from the destination; a nonresident importer can be intentional.

SLI origin state is empty

For your information

Review an empty SLI origin state when the selected US principal address contains an explicit state and ZIP code.

Check SLI origin state

For your information

Review an SLI origin state that differs from the selected US principal address state; this can be intentional.

Confirm EAR99 or enter the ECCN

For your information

Confirm the export classification for these goods. Packlistly does not assign EAR99 automatically.

ITN format is invalid

Must fix before PDFs

Use the AES confirmation: X followed by 14 digits. Format validation does not verify the AES filing.

HS code format looks wrong

Must fix before PDFs

HS / Schedule B codes have 6 to 10 digits. Review the affected item codes.

HS code on every line (format only)

Check passed

HS / Schedule B codes have 6 to 10 digits. Review the affected item codes.

Same item, two HS codes

Needs your decision

The same item code has different HS codes in this shipment. Compare the item records before continuing.

HS code differs from your saved product

Needs your decision

Compare the code on this shipment with the code in your saved product. This check does not assign a classification.

Confirm where the carriage charges end

Needs your decision

The US export value (EEI) includes freight, insurance and other charges up to the US port or border of export, and leaves out everything after it.

Dangerous goods data incomplete · the affected item

Must fix before PDFs

Complete the required dangerous goods information in the data step.

Dangerous goods also need a transport declaration

For your information

Dangerous goods may need an IATA, IMDG or road transport declaration prepared and signed by trained staff. Packlistly does not issue that declaration or hazard labels.

To Canada: EEI is generally not required (FTR 30.36)

For your information

Review US export filing requirements for the goods, values and destination. When filing is required, use AES confirmation or a documented applicable exemption before final documents.

EEI threshold could not be checked: invoice is not in USD

For your information

Review US export filing requirements for the goods, values and destination. When filing is required, use AES confirmation or a documented applicable exemption before final documents.

Use a 10-digit Schedule B or HTS number for the EEI filing

For your information

Review affected item codes with fewer than 10 digits. Enter the full Schedule B or HTS code needed for EEI filing.

The EEI filing asks for an ECCN or EAR99 on each line

For your information

Most consumer goods are EAR99. Add it in the data step if you or your forwarder need it on the invoice.

Review US export filing (EEI) requirements

Check passed

Review US export filing requirements for the goods, values and destination. When filing is required, use AES confirmation or a documented applicable exemption before final documents.

Add the ITN when your forwarder sends it

For your information

Until then the documents say "ITN to follow". Enter it in the data step (AES ITN) and create the documents again.

EEI filing pending — ITN required

Needs your decision

A forwarder promise is not proof of filing. Obtain the ITN before final documents are released.

US export filing (EEI) is likely required

Needs your decision

Review US export filing requirements for the goods, values and destination. When filing is required, use AES confirmation or a documented applicable exemption before final documents.

No Schedule B code over USD 2,500 — EEI likely not required (FTR 30.37(a)), unless a license is needed

For your information

Review US export filing requirements for the goods, values and destination. When filing is required, use AES confirmation or a documented applicable exemption before final documents.

Destination Control Statement added to the invoice (15 CFR 758.6)

For your information

Check the export classification and whether a Destination Control Statement is required.

Check that the HS chapter fits the goods

For your information

Compare the goods description with the HS chapter. A chapter hint is a starting point, not a tariff classification.

Check that the HS chapter fits the goods

Needs your decision

Compare the goods description with the HS chapter. A chapter hint is a starting point, not a tariff classification.

Check the UN number and hazardous materials data

For your information

Check the declared UN number, proper shipping name and class against the transport regulations and safety data sheet.

Check the UN number and hazardous materials data

Needs your decision

Check the declared UN number, proper shipping name and class against the transport regulations and safety data sheet.

Check the UN number and hazardous materials data

Check passed

Check the declared UN number, proper shipping name and class against the transport regulations and safety data sheet.

Confirm whether the goods are dangerous for transport

Needs your decision

Review section 14 of the safety data sheet. If the goods are regulated, enter the UN number.

Check whether a CITES permit is needed

Needs your decision

Some species of this wood or animal material are listed under CITES and need an export permit (in the US from Fish and Wildlife Service) and often an import permit. Others are not listed. Write the scientific name to be sure.

Wooden packaging needs the ISPM 15 mark

Needs your decision

Pallets, crates and dunnage of solid wood must be heat-treated or fumigated and carry the ISPM 15 stamp, or the shipment can be refused or treated at your cost.

USMCA certificate needs confirmed information

For your information

USMCA only: complete and confirm the certificate information in Additional documents. The commercial document set is independent.

Warning: review USMCA criterion

For your information

Review declared item origins outside US, CA and MX alongside the requested USMCA criteria and supporting records.

Check USMCA exporter

For your information

The USMCA exporter differs from the invoice seller. Check that both parties are entered as intended.

Some fields from the file still need your check

Must fix before PDFs

Go back to the data step and confirm or correct the fields marked in amber.

Required information is missing

Must fix before PDFs

Confirm the required invoice, party and item information in the data step.

Required invoice fields present

Check passed

Confirm the required invoice, party and item information in the data step.

Description may be too general for customs

Needs your decision

Customs and your buyer need to know what the goods are: material, type and use (for example, 'stainless steel hex bolts, M8 x 30 mm' instead of 'parts').

Line total doesn't equal quantity × price

Must fix before PDFs

Line totals equal quantity × unit price

Check passed

Discount is larger than the goods total

Must fix before PDFs

Invoice total doesn't match the line items

Must fix before PDFs

Check that the payable total agrees with the line items

Check passed

No-charge items need a value for customs

Must fix before PDFs

Customs needs a value even when the buyer pays nothing. Confirm a fair value per unit. This stays out of the payable total.

Check the customs value of no-charge items

Check passed

Customs needs a value even when the buyer pays nothing. Confirm a fair value per unit. This stays out of the payable total.

Expiry date can't be read

Must fix before PDFs

Use year-month-day dates and review any unreadable expiry dates.

Lot numbers don't match

Must fix before PDFs

Buyers and food, drug and cosmetic authorities trace goods by lot. Confirm that both documents list the same lots and expiry dates.

A lot has conflicting expiry dates

Must fix before PDFs

The same lot must not have different expiry dates.

Expiry date is before the invoice date

Must fix before PDFs

Review goods with an expiry date before the invoice date.

Short shelf life (90 days or less after the invoice date)

For your information

Many buyers ask for a minimum remaining shelf life. Review the affected lots.

Lot numbers and expiry dates match on both documents

Check passed

Buyers and food, drug and cosmetic authorities trace goods by lot. Confirm that both documents list the same lots and expiry dates.

Check the Incoterms rule

Must fix before PDFs

Use one of: EXW, FCA, CPT, CIP, DAP, DPU, DDP, FAS, FOB, CFR, CIF.

Check that the Incoterms rule fits the transport mode

For your information

Confirm the Incoterms rule and transport mode together.

Incoterm doesn't fit the transport mode

Needs your decision

Confirm the Incoterms rule and transport mode together.

Check that the Incoterms rule fits the transport mode

Check passed

Confirm the Incoterms rule and transport mode together.

Confirm which carriage the invoice charges cover

For your information

Confirm which carriage the freight or insurance on the invoice covers.

Confirm which carriage the invoice charges cover

Needs your decision

Confirm which carriage the freight or insurance on the invoice covers.

Add the temperature range to the cartons

For your information

You marked Keep Cool or Keep Frozen. Write the range (e.g. +2 °C to +8 °C, or −18 °C or colder) in Shipping marks; it prints on every label.

Documents the destination may ask for

For your information

Ask your buyer or forwarder which additional documents the goods and destination require. Packlistly does not issue these documents.

L/C reference print scope

For your information

An entered L/C reference is not printed in the invoice or proforma. Review the requested document wording.

Different declared origins

For your information

Review different declared item origins and the package marks for each carton.

Warning: notify party is incomplete

For your information

To-order B/L instructions need a notify-party name and address. Check both fields.

Warning: delivery party is incomplete

For your information

Named B/L consignee name or address is missing. Review the delivery party.